Aeroton, Gauteng
Full-time
Closing Date: 29 May 2026
Full job description
Adcock Ingram Holdings Limited and its Subsidiaries (“we”, “us”) is committed to protecting and respecting your privacy. Our Privacy Notice sets out the basis on which personal information collected inter alia from you, social media, recruitment agencies and our website, will be processed by us. The Privacy notice is available on our website www.adcock.co.za.
One of the conditions under the Protection of Personal Information Act 4 of 2013 (POPIA) provides that candidates have the right to be informed about the collection and use of their personal information,
In the course of your application: we may
- collect personal information that may be used to identify potential professional opportunities other than the job you have applied for but of which we think might be of interest to you.
- use your Personal Information to confirm references or background checks you have provided us.
- request your consent to participate in aptitude tests or recruitment assessments
- We also use your personal information to respond to your inquiries, to verify your information and to share information with you.
Your personal information will be securely stored by the Human Capital Department and it will be retained for aperiod of up to 12 months as of the closure of the application procedure if your application is unsuccessful, and in case of a successful application and you are hired, your data will be transferred to your personal employee file.
By applying for this position, you consent to us processing your personal information.
We reserve the right to make an appointment. If you have not heard from us within 30 (thirty) days of the closing date, please accept that your application was unsuccessful. Correspondence will be entered into only with shortlisted candidates
We are seeking a highly organised and proactive individual to provide comprehensive secretarial and administrative support within the Operations department. The successful candidate will play a key role in ensuring the smooth running of daily operations by managing communication, coordinating diaries and travel arrangements, preparing documentation, maintaining records, handling procurement administration, and supporting departmental reporting functions.
The ideal candidate should possess strong administrative, organisational, and communication skills, with the ability to manage multiple tasks efficiently in a fast-paced environment.
Key Outputs
- Answering telephone calls, taking messages, and handling correspondence
- Typing, formatting, and editing documents and reports
- Filing documents and maintaining accurate office records (including training, weekly, and monthly reports)
- Coordinating office activities and operations to ensure efficiency
- Managing meeting schedules, appointments, and travel arrangements for upper management
- Assisting with procurement functions: sourcing quotations, generating purchase orders (POs), and tracking POs
- Reconciling purchase orders against deliveries and invoices
- Ensuring office supplies, furniture, and equipment are ordered and maintained
- Supporting budget tracking and expenditure reports
- Assisting with preparation and submission of departmental reports
- Working on ad hoc projects and other duties as required by management
Core Competences
- Document management and record keeping
- Meeting, travel, and schedule coordination
- Procurement and purchase order administration
- Budget tracking and basic accounting support
- Report preparation and professional correspondence
- Strong communication and interpersonal skills
- Time management and task prioritisation
- Attention to detail and accuracy
- Confidentiality and professional discretion
- Problem-solving and ability to work under pressure
- Team collaboration and stakeholder support
- Compliance and training documentation management
- Initiative, accountability, and adaptability
- Administrative support and office coordination
- Grade 12/Matric (Essential)
- Diploma in Business Administration or related field will be advantageous
- Proficiency in Microsoft office suite (Word, Excel, Outlook and PowerPoint)
- Minimum of 1 year experience in a general administrate or secretarial role
- Experience working in a manufacturing, pharmaceutical or technical environment would be beneficial
Closing Date: 29 May 2026