Financial Intelligence Centre (FIC)
Pretoria, Gauteng 0157
Permanent
Closing Date: 07 July 2026
Full job description
Job Description
JOB PURPOSE
To provide comprehensive administration and support services to management and staff of the Compliance and Prevention Division of the Financial Intelligence Centre.
KEY PERFORMANCE AREAS
- Coordinate and arrange meetings, prepare meeting packs, and take minutes
- Consolidate and prepare operational mid-month and end of month reports as required
- Administer HR related documents for the Division including leave, performance agreements, training documents etc.
- Perform all administrative functions related to Finance documents including travel claims, telephone and cell phone usage, invoices etc.
- Perform all administrative functions relating to procurement (prepare requisitions, liaise with the Supply Chain Management etc.) in the Division
- Manage and maintain the filing system and document tracking system in terms of the FIC records management policy
- Recording of all outgoing and incoming correspondence and issuing of reference numbers for correspondence and follow up to ensure timeous signoff of documentation
- Administer and maintain operational registers e.g. incoming and outgoing correspondence register, document tracking registers, strategic and operational registers etc.
- Ensure office equipment are in working order and logging calls with ICT to report any malfunction
- Assist with maintaining and managing Divisional assets
- Coordinate and make travel arrangements
- Typing, scanning, photocopying and binding of documents as requested
- Assist administration staff with work overflow and relief when required
- Assist new employees with access cards, parking, and stationery
- Screen calls and take messages for managers
- Provide general administrative support to manager and staff
EDUCATION, SKILLS AND EXPERIENCE
- Matric
- Diploma in Administration preferred
- 2 Years relevant administrative experience
- Excellent communication skills (oral and written)
- An intermediate to advanced level of computer literacy, including MS Word, MS Excel, MS PowerPoint, and Outlook