Vereeniging, Gauteng
Full-Time
Closing Date: 10 March 2026
Job Advert Summary
Secretarial and administrative function and record keeping in the offices of the Process Quality Manager.
Minimum Requirements
- Grade 12 or equivalent
- Certificate in office administration
- Secretarial diploma or recognised qualification in office administration will serve as an advantage
- 3 years’ experience in secretarial/ administrative environment
- Valid drivers’ license with the ability to pass Randwater K53 test
- Computer literate on MS Office (Microsoft Excel, Word, PowerPoint and Outlook )
- Knowledge of SAP will serve as an advantage
Primary Duties
- Liaison with internal and external customers by:
- Scheduling meetings and workshops
- Arranging venues for meetings and refreshments
- Answering calls, taking messages and handing correspondence
- Managing filing system
- Provide administrative support to finance by:
- Maintaining office supplies
- Ordering of office supplies
- Ensuring that all invoices received are signed and sent to finance.
- Provide administrative support to the HR by:
- Controlling and submitting of timesheets, acting allowances and leave forms
- Control and maintain job profile status of all personnel
- Control and submit performance controls to HR
- Provide Administrative and Secretarial support to the Process Quality Department by:
- Maintaining PQM diary and arranging appointments
- Organising and arranging meetings
- Compiling Agendas and taking minutes
- Assist supervisors with ad hoc tasks or projects
Knowledge
- MS Office Package
- Knowledge of SAP will serve as an advantage
Skills
- Accurate typing skills
- Accurate minute taking
- Attention to detail
- Filing and record keeping
- Good interpersonal skills
- Good written and verbal communication skills
Attitude
• Customer service orientation • Accuracy and attention to detail. • Self-discipline • Good working relations • Telephone etiquette • Confidentiality.